Last year, companies were forced to shift to flexible work-from-home set-ups arrangements. However, remote or virtual offices aren’t going away anytime soon—they’re here to stay. As technology (particularly mobile work tools and video conferencing) evolves, the advantages of using a virtual office space will increase.
One of these advantages is lower operating costs. Here’s an overview of the operating costs your company can reduce by shifting to a virtual office:
Office rent comprises a large portion of a company’s operating costs. The problem is rent in densely populated urban centers has spiked over the years. One cost-effective solution to the problem of steadily increasing office rent is to switch to a virtual office space. A virtual office gives businesses a physical address and office-related services while saving them the trouble of having to maintain administrative staff or dealing with a long lease.
Important note: it’s not unusual to come across office spaces with cheap rent. But there’s always a reason why vacancy rates are high in office buildings. (High vacancy rates are the most common reason why rent is so low). Remember: if it’s too good to be true, then it probably is.
Companies that have shifted to a virtual office space don’t have to pay for upkeep-related expenses, like water/sewage bills, cleaning costs or office supplies.
If your company recently switched to a remote working arrangement, you won’t need security staff. And some may argue you won’t need a receptionist either. However, most companies would need a virtual receptionist to ensure customer service and support don’t suffer when demand picks up. Virtual receptionists are trained agents who usually work for agencies that connect them with companies that need their contractor services. Their responsibilities usually include processing sales or registrations, scheduling appointments and providing 24/7 customer support.
Here are some tips on finding a virtual receptionist that can meet your needs:
Keep answer scripts short and simple. In general, a good answer script should have:
Despite the inherent advantages of a virtual office, some companies remain skeptical about its productivity-related benefits. There are conflicting views about the overall effect of remote work on employee productivity, but with proper precautions in place, a virtual office space can arguably help boost employee productivity.
Here are some tips on boosting employee productivity:
Here’s a tip: working in a virtual office takes some getting used to. To ease the transition to a remote setup, we recommend sending employees a list of best practices. For instance, you can release Zoom guidelines that will prevent one employee from taking up too much time.
Planning on shifting to a virtual office set-up? Before choosing a virtual office space provider, there are a few things you should consider.
These are:
Here’s a pro-tip: one of the benefits of switching to a virtual office space is you get to enjoy the prestige of having a physical address in CBDs without having to pay the cost of a full-time office.
Here’s a tip: the essential virtual services that should be included in any virtual office package are a mail system, a phone service and meeting rooms.
Connecticut Business Centers is the premier provider of all-inclusive executive and virtual office space solutions for corporate professionals in the state. Our center is strategically located in Fairfield County’s most prestigious business district, giving our clients business address that can rival Manhattan in terms of prestige. We also have a wide range of virtual office space solutions that can meet your changing needs. For inquiries, call us at (203) 359-5600 or fill out this form. We serve homeowners in Stamford, CT, as well as the surrounding communities in Connecticut.
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